5 Productivity Strategies of High-Performing Entrepreneurs

1. Focus on the Most Valuable Activities

Review the sources of all of your most impactful work and identify the top 20% of your daily activities. The implication is to evaluate which work activities provide a positive return or benefit to the business in terms of generating revenue. 

Each person identifies the 20% of their job activity that will produce the most impact, such as networking with potential clients or prospects, or creating a new product that will generate sales. 

Eliminate or Delegate the Rest

Either way, this will allow you to concentrate on the low-value tasks that don't provide any real value and that you could choose to eliminate altogether.

It's an area where smarter business people think out of the box when looking for ways to reduce the number of employees they have working for them. Many of them now outsource their clerical functions to a virtual assistant Philippines because it's so affordable. You could assign your virtual assistant to handle your emails, make your appointments, enter data into your computer, and find information as needed, which is very easy for them.

The net effect is that each week we get back many hours of time. 

 

2. Create Recurring Workflows, Not Just a To-Do List

I believe to-do lists work well; however, they are not your best bet for large projects. On the other hand, systems can accommodate numerous tasks due to their complexity, which is precisely why they should be utilized rather than to-do lists when attempting to accomplish a considerable number of tasks at once.

Most successful business owners create records of their methods for performing business operations; frequently, they will develop templates for the emails they send regularly, such as greeting their clients, and also have a step-by-step list to refer to when working with a new client. Consequently, they do not need to consciously think about what needs to be done every time they begin working with a new client.

Systems will significantly reduce your thought process for repetitive action. Consequently, by documenting the procedure for completing a task, there is no need to repetitively think about what your task entails. Ultimately, the system will guide you towards task completion. In effect, building systems will simplify your life by developing a structure to complete tasks similarly each time, so you can concentrate on other tasks.

Utilising tools can help automate repetitive tasks daily

Tools that allow you to set up automated routines allow you to use them in many different ways, other than just for documentation. They enable project management and invoice generation, provide a means to have tasks that go in cycles scheduled without having to do it on your own (i.e., scheduling software, project management systems). You can rely on automation to take care of many repetitive tasks in your workplace.

When you implement the system into your business, you will quickly realise how easy it will be to obtain assistance from others, because of the system that you have put in place, anyone else can easily assist you with any task or project you have, as they can simply follow what is written down. So as a result, Company Owners such as yourself do not have to do everything in their Business independently; they are able to have someone else do that work for them and provide additional help when needed.

 

3. Protect Their Time Ruthlessly

Set Boundaries Around Deep Work

High/Achievers are extremely focused on their performance. Distractions prevent the achievement of goals because we cannot make good use of our time when we are distracted by other people or things on the internet.

Most individuals are aware that blocking out time for deep work is beneficial, but either do not take advantage of it or do not do it regularly. Most people have their calendars filled with so many events and meetings that they are too overwhelmed to find the time to do any deep work for themselves.

 

4. Repurpose Instead of Recreate

Turn One Piece of Content Into Many

Creating everything from scratch is exhausting and inefficient. However, smart entrepreneurs maximize their return on investment by recycling their content, as smart e-commerce entrepreneurs do.

Take one podcast. Create a corresponding blog post. Create multiple social media posts from your podcast. Create an email newsletter out of your podcast. 

When you are producing video or post content for your business, consider how you could repurpose it. Repurposing your content will allow you to keep your business visible to your audience without expending high levels of effort because of the extensive amount of work that you would have to put in.

Repurposing the video content is now easy when you have the online tools. For example, if you have a video for YouTube and you want to make a transcript and use it for informative content, a YouTube transcript tool can make what people say into text. Then your team can take that text. Turn it into articles, captions, or quotes from the video content. You can use the video content to make all sorts of things.

 

5. Invest in Support Early

Why Waiting Too Long Costs More

Many new business owners wait to ask for assistance until after they have already made mistakes or have suffered damage to their physical or mental well-being due to the work stress associated with running their own company. 

It costs the entrepreneur every moment that they spend working on their business, every hour that they spend working on their business, every hour that they could have used to develop and grow their business. A new entrepreneur's complete exhaustion is something that can lead to large financial losses. The level of exhaustion that an entrepreneur can experience is very much an indication of the effectiveness of their business model.

Start Small and Scale Gradually

You don't have to hire a full team right from the start. Consider having someone work for you ten to twenty hours a week, or at least get started with that number. These are excellent starting points. Whatever may be occupying your time, the type of items that take up hours of your week, those things should be the first to be outsourced so you can get to other things instead. Thus, the items that take up your time should be your starting point when you're ready to begin outsourcing.

Remote workers can be beneficial for you when you are starting out with your business. Remote workers can assist you with the same tasks you would normally need to hire a full-, or at least part-time, employee for. You can save a lot of money doing this.

You may use remote workers as you start to grow your company. 

 

Frequently Asked Questions

What actions should companies take to improve their effectiveness when time is in short supply?

Business owners should know the importance of prioritising tasks that they are involved in. Because of this, a successful entrepreneur concentrates primarily on those tasks that generate the highest level of impact for a business. These important tasks will yield the most significant results for the growth of a business. In addition to focusing on priorities, successful entrepreneurs also depend on the support of administrativ to allow them to spend their limited time on the actions required for the company's continued growth.

What initial job functions should small business owners consider handing off to others?

Initially, all small business owners need to look at all of the time-consuming and repetitive tasks that do not require an extensive amount of skill & training to perform. For example: Tending to email accounts, Scheduling appointments, Data Entry, Researching potential customers/clients, Making travel arrangements, Answering frequently asked questions from customers.

At what point should I begin stress testing the support I have available?

When multiple low- value tasks are piling up, but you cannot prioritize them due to a lack of time, you should be looking to hire either full-time or part-time help. The easiest way to find support is to contact someone you know who has had success as an experienced and qualified assistant and offer to mentor them using your experience and knowledge for achieving business growth.