What Is Lean Management?

By Imran

Last updated on Feb 16 2022

What Is Lean Management?

What Is Lean Management?


Have you ever heard the term ‘lean management’? Are you searching for an ideal place to access information regarding it? Then, you are at the right place as here you can get all the information you need regarding this subject.


Generally, it has become a universal management tool that ensures delivery of value and optimized workflow. You don't need to worry if you haven't used these tools for your business. But, if you still prefer to avoid the use of these tools, then you are going to miss important things. It can improve the efficiency of your businesses and/or organizations. Make sure to stick to this article to get familiar with the 5s management principles.


However, it is crucial to know that it is now widespread across the whole Industry. So, let's explore more about lean process management and go ahead with this article.


Crucial things to know about Lean Management:


If we talk about the definition, then it is all about creating value. Do you know what makes your organization revenue? The thing that is not included in the company's production value is mainly considered waste. The main objective is to create processes that primarily work towards continued success. The one who believes in this concept also looks at the value and progress with the eye of the customers. In this concept, customers are considered the most essential and respected stakeholders. Everything can be crucial and that is why even day to day activities are scrutinized under lean daily management system.


It is essential to know that there are possibly other goals of this type of that includes maximizing profits by increasing the value of the overall process of the product. There is no hidden fact that businesses require all the latest technology or technique to get proper growth and enhance the growth rate. Lean daily management system tools also include a lot of process examination and this perspective from the several leaders in the organization and mapping the process that is adding to the organization. It is crucial to understand that the process is accompanied by the structure plans that map out the entire process.


There are significant advantages for managers in implementing lean process management methods, and some of them are here below:


Concentration: If you apply Lean methodology, you will reduce waste. And at the end, your staff will focus on the actual activities that add any value.


Improved productivity and efficiency: If your employees are doing their work with focus on creating the products, its value will become even more productive and efficient, and the reason is that they are not getting distracted by any unclear tasks at all.


A smarter process: However, if you are establishing the traction systems, here you are also be able to provide the work, but only if there is any actual demand.


Better use of resources: If you are basing your production on the actual demand by this, you will get to use the only help which you need, such as avoiding waste.


Here we are going to describe; the Lean methodology relies on three very simple ideas:


For this, when you get to know the core idea, make sure to dig deeper, learn the most basic and essential principles, and where it comes from.



If you are going to start with basic Lean principles, before you go further, you must realize that this Lean methodology is all about improving the work processes. Even continuously improving its purposes and as well as people.


You should know that lean project management always makes sure to encourage and share all the responsibility and share the leadership, so you do not need to hold total work controls processes and keep the spotlight anymore.



And that is the reason why the two main pillars of the Lean methodology are:


  • The first is "Respect for people," and the second is "Continuous improvements."


  • It trusts the people who make sure to do the job the way it should be done.


  • And at this rate, it is a concept that is widely adopted across many industries.


There are numerous benefits in it. When you apply the lean management system, you can easily focus on quality. You don't need to waste your time involving yourself in avoidable activities. Lean quality management system allows you to reduce the unnecessary activities most effectively and conveniently. You need to be focused on the activities that bring value.


It helps to improve overall productivity and efficiency. When you can focus on providing only value, it will allow you to be more productive and efficient. This is because it doesn't distract you from the waste or protect you from unclear tasks.



Suggested Course – Lean Six Sigma Green Belt Certification



The Birth of Lean management:


It was the late 1940s when Toyota put the foundations of the Lean manufacturers; they made sure to reduce the processes which could not bring down the value to the end products. And by doing this, they finally got success in achieving significant productivity improvements in the time cycles and cost efficiency as well.


The Lean software development:


In 2003, Mary and Tom Poppendieck had published their book, which is known as "Lean software development: an Agile Toolkit." In this book, you will be able to learn how you should apply the initial principles of this Lean methodology to software development.



History of lean management:


 Now let's talk about the importance of the process. Before going further, it is essential to know something about its history. The history mainly begins with the Automotive Industry. It is essential to understand that Henry Ford started on the path to efficiency with the Model T around the 1920s. The assembly line and the lean quality management production process were considered the first of their kind to implement the improvement with continuity. If you are willing to increase the overall growth rate of your business or organization, then you need to consider the concept of the lean quality management system. This will help you see practical changes in your company's productivity level.


What is Lean in Business?


Lean in business plays an important role. According to sources, it was found that an engineer and the serial entrepreneur that develop the process, which is based on lean principles, helps the startup succeed most dramatically. The concept of mainly consists of five basic principles which are essential to follow for better results. It is highly recommended to follow all the principles to aim for the growth of a startup. It doesn't matter if your business is just a startup or something big; lean project management is essential for all. Such a system helps to make your organization more flexible and responsive to accept the changes positively.


If we see from a business point of view, then lean is considered for product development cycle and helps discover if your business's concept is viable or not. Mainly this process is also employed by the government structure, including marketing professionals and many others. As we all know, lean management can't be ignored. If you want positive results, it is highly suggested to rely on lean project management. The main objective of this methodology is to make in a moment and ensure to contribute by evolving gradually. It is all possible to lee the desire for people and the continuous development process. Now let's talk about the basic principles to access better outcome returns.


Suggested Course – Lean Six Sigma Black Belt Certification



What are basic lean management principles?


It is an agile process that helps to increase the value of customers by eliminating all kinds of waste from every project phase. However, it is no hidden fact that pre-planning with proper management is the key to the success of any business or organization. In that case, a lean quality management system helps to get more effective results and increases the productivity level.


We all know that it is essential to know these principles. The value mainly lies in the problem you are trying to solve for the customers. Like other lean, this also results in less surplus to keep your project in healthy conditions. We all know that customer value is significant for better results. Therefore, it is highly recommended to increase the customer's value at any cost to maintain the growth level.


If we talk about the five principles of lean management, these principles will serve as the best way to consider this process. You need to use these steps if you are willing to get the best chance to reduce product waste. The best thing about it is that it helps to stay within the project's scope and meet all the critical success factors. These are sometimes referred to as the 5S lean management principles.


  • Identification of values


The first principle includes the process of identifying the values. It is considered a core principle, which helps to recognize the value of the product. To proceed with these principles, you need to know your stakeholders. You may have time to create projects for the internal stakeholders most of the time. On the other side, you may have customers who are external stakeholders. In any case, you need to identify the values of the product.


In the case of internal stakeholders, it is the shareholders of the project who detect the development of the product as they also have a stake in its success level. For the case of external stakeholders, it is the customer who mainly buys the product or service, and it is directly affected by its quality. Therefore, when you know for whom you are building the product, you can quickly determine how to make it more valuable.


  • Mapping the value


Value stream mapping is the second principle. This principle is directly known as VSM, and it is a visual tool that mainly includes diagramming the content workflow with your ideal workflow from beginning to end. Mostly this principle is all about the comparison to maintain the value. When you compare the two different workflows, you can quickly inspect the waste or worthless things from the project.


There are different types of waste that you may figure out through the value stream mapping system. However, you can quickly see how these items may translate to other industries.


  • Most of the time, overproduction and many useless software features can address costs like space and water.
  • You may also find inventory waste from incomplete work or projects that lead to a lousy management system.
  • Motion waste is prevalent in business, and it can cost you money as well. It is waste that includes the unnecessary cost of the internal motion by the people or the machine.
  • Defects are also a type of waste, and they can result in costly repair and the loss of material. Technical debt and mainly lead to the loss of valuable time.
  • Over-processing waste is often found in the business or organization. It can lead to several unnecessary costs, such as upgrading a product that users didn't even like.
  • Waiting waste is also worthless, and it is essential to eliminate it from the management. Waiting for trash is the cost that results from a delayed timeline in the final product deliverables.


You can directly remove that wastage from your project for a better management system. This phase helps to maximize the efficiency level.


  • Creation of the flow


In this stage, you will need to rework your project management plan, and it is essential to be more efficient by removing the waste you identify in the second phase. To perform this step, you need to break down every stage of the lean project management, and then you need to reconfigure the entire steps as per the requirements. Use the project milestone as the checkpoint to ensure the new waste doesn't appear during the project's progress.


You also have to establish open communication with your team members. It is considered the most effective way to make sure of the better VSM. When you are done with the process, you can proceed further to keep the waste from building back up.


  • Establish pull


Establishing pull is considered the fourth principle, and mainly, the setting pull is the pulling of work from the previous process stage when the work is complete. The phase was explicitly designed for the manufacturing to help the company or factories meet the customers' demand with a just-in-time inventory system. The best thing about this phase is that it helps to keep your workflow moving efficiently. It is essential to know that establishing pull can also help the team in several industries, and it keeps the work moving seamlessly in the entire cycle Or project.


  • Improvement process


If we talk about the fifth principle, it is the improvement process. The lean management continuous improvement stage includes continuous improvement. To perform this process, it is essential to complete all the above-mentioned steps, and then only you can proceed with this step. It is not about one thing. Instead it includes an iterative process. If you want to gain perfection, you need to prioritize this phase. You will have to assess your value of the product intermittently and analyze the entire workflow throughout the process with the help of such a continuous improvement system.




Now almost every business or organization prefers lean management for better results. Especially thanks to the core values and positive impact on the company's overall level of performance, the kaizen lean management concept mainly appears to be the universal management tool. The best thing about it is that you can also apply the concept of lean in any business or the process of production that includes manufacturing to marketing and software development. Make sure to prefer lean operations management for better outcome results.


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About the Author

Sprintzeal   Imran

Having 15+ years of experience in facilitating professional training for clients - Onsite and Public, Imran Syed’s expertise include both creating content and conducting training for professionals aspiring to get certification in their respective fields. His works are focused on popular certifications like Six Sigma Green Belt, Six Sigma Black Belt, CAPM, PMP, PRINCE2 and more.

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