Every industry wants to enhance its productivity and efficiency during project completion, and in order to achieve that goal Kanban methodology is used.
Kanban methodology is a visualization technique in agile project management.
The Kanban process originated in the Toyota production process. It uses cards, boards, and visual signals to help teams organize their processes and track progress.
It enables teams to easily visualize a workflow in real-time and to identify progress at a glance.
Kanban board is used in this technique. Kanban board is a project visualization tool that is primarily used in manufacturing industries, but the usage of Kanban methodology can also be seen in tech industries nowadays.
Let us learn more about the key principles and practices of kanban methodology in the next section.
The Kanban framework is designed to help teams reduce bottlenecks, improve efficiencies, increase quality, and boost output. Kanban is based on four principles and six core practices.
The Four Principles of Kanban Methodology are:
- Start with now. Focus on what you’re doing now. Fully understand the processes already in place, including what works and what doesn’t.
- Take an incremental approach. Look at how to slowly change your processes over time. Avoid implementing radical changes.
- Keep roles. Unlike other frameworks that promote their own unique roles, Kanban emphasizes working with the roles your team already has.
- Encourage leadership. Innovation and ideas for improvement should be promoted at all levels. Encourage every employee to act as a leader, regardless of role or title.
Kanban Methodology’s Six Core Practices are:
- Visualize the workflow. Kanban requires using a physical or virtual board to visualize how workflows from one stage to the next.
- Limit work in progress. Each project team needs to set a limit to how many tasks are allowed to be in each stage of the workflow at once. If you have five reviewers, you may limit the “Review” stage to having no more than five tasks in it at once.
- Actively manage the workflow. As a project manager, your primary role is to monitor the workflow for bottlenecks and adjust/remove roadblocks and improve efficiency.
- Create process guidelines. Have clearly communicated guidelines on how work is completed, what “done” means, etc. This can be a checklist in each column or on each “card” outlining what is required for it to move to each stage.
- Use feedback loops. Use tools and processes to promote early and continual feedback. This can mean multiple review stages, or reports and metrics communicating performance.
- Evolve. As with other Agile frameworks, adapting, evolving, and improving your processes is encouraged. Focus on developing and implementing small changes to improve your workflow and processes.
The next section talks about the benefits that the organizations will receive from implementing kanban methodology.
The primary benefits of the Kanban methodology are:
- Flexibility. Kanban doesn’t dictate which work occurs when, simply, how many tasks are allowed in each phase at once. This approach makes it incredibly easy to reshuffle work as priorities change.
- Fewer bottlenecks. Kanban boards help you quickly identify bottlenecks in the process so you can discover and resolve what’s slowing down your team.
- Increased efficiency. While Kanban doesn’t have a set schedule, a key metric is often the average time it takes for a task to complete the workflow. This emphasis on how quickly or slowly tasks move through phases can help increase efficiency and speed up output.
- Better quality. By limiting the number of tasks your team can work on at once, you help improve their focus and the quality of their work.
- Faster adoption. Kanban encourages starting with your current processes and roles and making small changes. This approach helps teams embrace the change more easily.
- Visibility. Anyone can look at your Kanban board and quickly see what stage a task is in and who is working on it.
Now let’s talk about the tool used in Kanban methodology.
The Kanban board is a physical or virtual board that maps out your project’s workflow and how tasks move through it from beginning to completion. A Kanban board ensures the workflow is standardized, and that team members can easily see where each task is in the overall scheme.
The most basic Kanban board only has three workflows: To Do, In Progress, and Complete. But, columns can be added or changed to suit your project.
Each task is represented as a “card” and placed on the board in the column representing its current stage of work. As tasks progress, the card is moved throughout the workflow. Each card will contain information about the task, such as:
- A short description
- The name of the person responsible
- An estimate of how long it will take
- Requirements to move it to the next stage
Virtual cards may also contain other data, including links to relevant documents and supporting files.
In the next section, we have compiled a list of Kanban project management tools that make the implementation of Kanban methodology easier.
Here are some popular tools for applying the Kanban methodology in an organization.
Monday.com is a cloud-based platform that allows users to create their own applications and project management software.
Wrike, Inc. is an American project management application service provider.
This platform provides you with the option of free guest accounts.
ClickUp provides the best free plan for a Trello alternative.
Zoho Projects is another cloud-based project management software.
Kanbanize is online Portfolio Kanban software for Agile Project Management.
Kanban Tool is a visual management solution that helps teams to work more efficiently.
A highly visual tool helps you see each project and its deadlines, across different teams.
MeisterTask is the most intuitive collaboration and task management tool on the web.
ProjectManager.com is an online project management software that is scalable software as a service for business managers and teams.
The above-mentioned tools will help you in implementing the Kanban methodology to your organization
Kanban project management is a powerful methodology that can help teams stay on track while allowing flexibility and agility. With its visual representation of progress, teams can quickly identify problems in their workflow and work together to find solutions.
It encourages team collaboration and communication, as well as the better overall quality of projects. Additionally, its efficiency and effectiveness make it an attractive option for many projects.
Now let’s have a quick recap of what we learned from this article-
We learned about what is Kanban methodology, its principles, and practices, what are its benefits, what is Kanban board, and what are the tools for Kanban Project Management.
Now you are well equipped with the fundamental concepts of Kanban methodology and can also use these concepts to increase the productivity and efficiency of your work.
If you want to start or advance your career in Project management we have a couple of courses for you at Sprintzeal.
We also have a course recommended for you-
Issue Log in Project Management - Uses and ImportanceArticle
Supply Chain Response And The Factors Involved In ItArticle
Best Agile tools for Project Managers in 2023Article
PMI-PMP® Exam Changes 2021 Explained in 5 MinutesArticle
Project Initiation Phase - Importance and Roles InvolvedArticle
Delphi Technique and Its Role in Project ManagementArticle
PMBOK Guide and Project Management Certification Updates 2022Article
How to Use Google Calendar as a Project Management ToolArticle
10 Reasons Why You Should Get PRINCE2 CertificationArticle
CAPM Cheat Sheet 2023Article
CAPM Certification Study GuideArticle
CAPM Certification Exam Preparation Guide 2022Article
Top Benefits of CAPM CertificationsArticle
Guide to Advancing Project Management Career with PMP CertificationArticle
PMP Vs PRINCE2 - Which Project Management Certification is Better?Article
Project Management Interview Questions and Answers for ManagersArticle
Project Management Software to Use in 2023Article
Best project management certifications in 2023Article
Project Feasibility Study in Seven StepsArticle
CAPM vs PMP – Which Project Management Certification Is Better?Article
Project Scope Management Guide 2023Article
Project Management Complete Guide 2023Article
CAPM Exam – Difficulty, Details and Preparation TipsArticle
What is Project Management?Article
Is it worth getting the CAPM certification?Article
Is PMP better than MBA?Article
What is PMI ACP certification?Article
Is PMP exam difficult?Article
Is PMI ACP worth it?Article
PMP or CAPM – which is better?Article
What is pass percentage for the CAPM exam?Article
PMP or PMI ACP – which certification should you get?Article
PMP Certification Cost DetailsArticle
How to get PMP certification - Guide 2022Article
How to create an effective project planArticle
Top Project Manager Interview Questions and Answers 2022Article
Guide to Change Management for Organizational TransformationArticle
Resource Manager Interview Questions and Answers 2022Article
Top Project Manager Qualifications and Career Path in 2023Article
Network Diagram - Types, Topology and Use in Project ManagementArticle
Project Management Life Cycle and Its PhasesArticle
Guide to Project Management Processes, Methodologies and LifecyclesArticle
Process Capability Analysis ExplainedArticle
Financial Risk and Its TypesArticle
Construction Project Management - Roles, Stages and BenefitsArticle
Risk Management Strategies in Project ManagementArticle
Project Management Principles - 12 EssentialsArticle
Project Management Framework GuideArticle
Strategic Management Guide 2023Article
Project Management Books List - Best of 2023Article
Project Documentation and Its Importanceebook
Project Management Tips - Best of 2022Article
Project Management Apps Best of 2022Article
Digital Project Manager – Skills, Salary, and ScopeArticle
Project Communication Plan – How to Create and UseArticle
Earned Value Management and Its SignificanceArticle
Planning Poker Estimation TechniqueArticle
Project Management vs Product ManagementArticle
Project Crashing in Project ManagementArticle
Project Controlling and its Importance in Project ManagementArticle
Project Report and its Significance in Project ManagementArticle
Estimate at Completion - Formulae and CalculationsArticle
Project Cost Management Guide 2022Article
Product Lifecycle ManagementArticle
Project Portfolio Management GuideArticle
Program Manager vs Project Manager - Comparison of Roles and CareersArticle
WBS Dictionary - A Beginner's GuideArticle
Stakeholder Analysis and Stakeholder Management GuideArticle
Project Management Phases ExplainedArticle
Project Management Knowledge Areasebook
Leadership Theories for Managersebook
PMP Pass Rate in 2022 - Guide to Clear the PMP Examebook
Project Schedule Management Guide for Beginnersebook
Project Deliverables in Project Managementebook
Conflict Resolution in Project Managementebook
PERT vs CPM in Project Managementebook
Gantt Charts - The Ultimate Guideebook
Work Breakdown Structure in Project Managementebook
Top Gantt Chart Makers in 2022ebook
Gantt Chart Tools - Best of 2022ebook
How to create a work breakdown structureebook
Project Manager Resume Guide – Best Tips and Examplesebook
Product Management Frameworks - The Ultimate Guide 2022ebook
Product Planning - A Beginner's Guideebook
What is Product Management? - A Beginner's Guideebook
Guide to Project Stakeholder Managementebook
PMP® Certification Salary: Job and Salary Scope in 2023ebook
Top Project Engineer Skillsebook
Guide to Technical Project Managementebook
Top 10 project management competenciesebook
Negotiation in Project Management: The Utimate Guideebook
Time Management in Project Management - Steps to Implement itebook
Top Program Manager Skills of Successful Program Managersebook
A Brief Guide to Conflict Management Approachesebook
What is a Risk Management Plan? A Comprehensive Guideebook
Workflow Diagram - Steps to Create, Symbols, Types, and Usesebook
Best Practices to Measure Resource Utilizationebook
Workload Management: How to Optimize Your Team’s Workload?ebook
What is Project Execution? A Comprehensive Guideebook
Project vs Program Management: Key Differencesebook
Hybrid Project Management Guide 2023ebook
Project Characteristics: Key Elements in a Projectebook
The Ultimate Guide to the Waterfall Methodology in Project Managementebook
Project Budget: Definition, Overview & How to Create Oneebook
The Ultimate Project Kickoff Meeting Guideebook
Project Timeline: How to Build One, Definitions, and Examplesebook
Project Scope Statement: How to Write One With Exampleebook
Statement of Work in Project Management Guide 2023ebook
Project Management in Product Development : Essential Roleebook
10 Best Change Management Tools to Useebook
Mastering Resource Scheduling to Unlock Project Successebook
Project Risk Analysis: Tools, Templates & Best Practicesebook
How to Write a Project Summary in 4 Stepsebook
Top Leadership Skills: Mastering the Art of Effective Leadershipebook
How to Write a Project Descriptions: A Step-by-Step Guideebook
What is Project Monitoring? A Comprehensive Guideebook
What Are Project Fundamentals? A Quick Guideebook
Kanban Board: A Detailed Guide to Understanding and Usageebook
10 Effective Management Styles for Leaders (With Real-Life Examples)ebook
Last updated on Oct 27 2022
Last updated on May 25 2023
Last updated on Mar 16 2023
Last updated on Jul 7 2023
Last updated on May 23 2023
Last updated on May 2 2023