A project manager’s job is not easy. It takes a massive level of involvement at every level to ensure that all projects under your guidance are taken to closure. Every one of the project management tips can enhance how you perceive and react to a given situation. These project planning tips are bound to help anyone engaged in the process of managing projects.
Your educational background, experience, and other key factors can help you tackle any issues on project management. Another vital factor that you need to keep in mind while joining as a project manager is your organizational background. Make sure you conduct a thorough study about your organization, its policies, clients, and global presence. It will allow you to decide your approach while managing the projects at hand proactively. Below are some essential project management tips for beginners to help you in your project management journey.
Your experience and education are beneficial. But another key step here shall be to engage in a conversation with your seniors in this industry. Connect with other project managers and peers in your industry through PMO chapters and forums. Gain as much understanding about their project management approach, enabling you to make the right decision. These project management tips will help you gain that understanding.
You might have come across the term project charter during your PMP exam. You will be given a project charter in hand in its true sense. It is the right time to invest your entire time and energy into studying it. Understand the project in its true essence. Take time to evaluate details about stakeholders involved in executing this project. Understand the level of visibility of projects being handed over to your lap.
Invest time to learn about your organization's goals and policies. It is essential to have basics about your organization's vision, mission, regulations, and other responsibilities. A critical project management advice shall be to understand the benefit of the current project to the organization. It will also help you evaluate the larger picture and identify stakeholders interested in your project. In specific projects, this may be the CEO, while in other cases, the scope may be limited within the function.
Invest in upgrading your leadership skills. Be smart in your communication. It is an important project planning tip. Ensure that you involve your team at every level of project execution. It will help you gain the confidence of your team. Another advantage includes building your team's confidence in accomplishing tasks. They are enabled to undertake project activities under minimal supervision.
Communication skills hold key value while executing a project. Improve and brush your oral and writing skills. Make sure you are clear and concise while communicating the needs. It goes with your leadership and subordinates as well. Communication should be seen as indispensable while making any list of project management tips.
Yet another tip for successful project management is to have clear documentation of your project progress. Ensure all relevant documents related to your project are handy in an online tool. Educate your team to update all pertinent inputs in real-time. It will allow better control of your project and ascertain challenges or delays.
Now that we have understood the basics, let us know some other project management tips and tricks to control your project better.
Always understand the start and end goal of your project
It is the key to any project activity. A good project manager must clearly understand the project's scope. Every project needs to have a start and end line. Once you have understood this piece, it becomes easier for project execution. Without first understanding the desired outcome of the project, it is not prudent to start employing project management tips.
Communicate your needs, wants, and deliverables
It is another critical step. While you work on your project execution, it is essential to ensure that your project team is entirely aware of the project needs. A project manager is constantly under the pressure of meeting targets and deadlines. Clear communication with your team on project expectations shall allow functioning effectively. This is one of the most important tips for successful project management.
Give attention to risk management.
Managing your project risks is one of the best project management tips. Understanding your project scope and risks associated with your projects will enable you to build an effective project plan. You also need to have an effective risk strategy defined to capture how identified risks shall be mitigated in due course of time.
Don't try to perfect every step.
Avoid being a perfectionist. It is another tip for new project managers. As an employee, you need to know that deviations will accomplish your project per agreed timelines. You may also face situations where you missed identifying a key stakeholder. A project manager needs to be ready for any surprise. It will allow you to provide appropriate updates to your leadership and organization.
Effective time management
To complete your project, you need to make an effective time management plan. One of the critical tips for effective project management includes planning your project timelines effectively. It will allow avoiding last-minute surprises in project execution. Another key important factor here is the importance of communicating project progress.
Multitasking is a strict No.
If you are looking for tips for managing multiple projects, you need to avoid multitasking at every stage of your project. Indeed, our brains are not formatted to handle various tasks simultaneously. It will create confusion on the entire project lifecycle. Instead, you can look for options to assign each task to your key team member. It will reduce the overall project load and also help in ensuring that no project deliverables deviate. This is often forgotten in program manager tips.
Let us now move to the next step in project management. Below are essential project management organization tips to consider while working on a project.
Invest in a new project management software
According to a recent survey, it is considered that only 16% of companies globally are using practical project management tools. One software project management tip is investing in the right tool to provide effective updates on your project. There are many tools accessible in the market. These tools are enabled with analytics capability, save data in real-time, and create project tasks. Updating your project tasks and progress on excel based spreadsheets is no longer going to help. Research on new market products and make the suitable investment.
Call out project priorities.
Develop a to-do list for you and your team. Prioritizing your tasks is a crucial project management tip and tool for your project. This step will also help you accomplish your key project activities at ease. Another critical factor is the time and energy spent on project activities. Once your project tasks are ready, shift your focus on activities that require utmost attention. Project activities that may become show-stoppers need your complete attention, while others may be executed in due course of time. Setting a hierarchy within tasks is vital addition to the list of Project management tips.
Improve overall project delivery
The efforts you are investing in today will work to reap benefits in your project. Let us understand critical outcomes and benefits from being organized at work.
Stay organized. Prioritize your daily activities to focus on important works. It will allow you to stay focused and manage your productivity as well.
Reduce your stress levels
Your cluttered workspace and lack of a to-do list will increase your stress. Take time out to clean your workstation. Write down your daily activities and put better rigour in tracking the same.
Now that you have also understood organization skills and capabilities let us look at project management tips 2021 to help your success.
Any classic project management revolves around three principles, namely scope, time, and cost.
How to determine and define the scope of the project
Project scope helps determine the overall project need, essential outcomes, and associated cost. The articulated project scope will enable the identification of key stakeholders and delivery timelines. Other project management tips become more effective only after being clear about the scope of the project.
Get a team onboarded.
Make sure that you have adequate plans about how you want to manage your resources. It is always better to have cross-functional team members onboarded to your project. It will also allow room for innovation and creativity. It will also enable a team with a reduced workload and create an effective work-life balance. Project management tips can be utilized only after bringing a team on board.
Build a proper WBS
Break down each milestone into sub-tasks. Assign project owners for these sub-tasks. It will allow project members to focus on essential tasks at hand and take them to closure. The work breakdown structure also enables you to prioritize each task separately.
Professional certification will help you.
While project management seems to be an easy task, it is also essential to gain professional certification to keep your career steering. Let us understand the best way to study for the PMP exam.
Undertake a clear survey
Before going ahead with enrolment, it is essential to conduct your research. Take time to go through the syllabus in the PMBOK guide. Compare these guideline documents with your research materials to gain a complete understanding of what you want to do.
Motivate yourself always
Passing the PMP exam is not a handy task. It takes a sheer amount of dedication to complete the exam within the approved timelines. Hence, even before you start your exam journey, it is essential to understand the importance of motivating yourself on the go. Make sure to find ideas to inspire while you continue to work on your preparations.
Disconnect from social media and other engagement
It is a crucial program manager tip. Disengage from anything that might distract your study time. It could be your office calls or family time. Make sure that you follow the time you have set for yourself. Now, if you have planned to study for 2 hours straight, then make sure to take breaks in between. Break your study time every 40 minutes and take a walk around. Do not touch your phone or other devices that could distract you.
The below-listed guidelines can help you to become a certified project manager with PMP.
Understand your PMBOK guide from start to end
The PMP exam depends on the PMBOK guide. All questions, user scenarios, and other critical test practices will be based on guidelines as specified in this book. Hence, as your first preparation step, you need to understand this book thoroughly. Make sure you know all the concepts under each topic. Dedicate time to go through each case study and provide your inputs from the project management aspect. Memorizing the complete content is not going to help you. Take a break from reading this book after each chapter. Reread the chapter once again to understand the topic better. Try to solve each question in the chapter. Go out and take additional study materials. It will help you know the concept better and gain a complete understanding of each chapter. The guide will offer you a whole bunch of project management tips as well as inform you about the standard practices.
Invest in an excellent book to help in your preparation activity
It is an additional investment to the PMBOK guide; many preparation books are available in the market. These books carry guidelines on how to prepare for the test. You will also find previous year's question papers that you can solve for yourself. In addition, to work on the basics of preparing for PMP, you will also need to work on other vital elements. It includes inputs, tools, techniques, and outputs. Make sure that you have these ITTOs developed for each process.
Participate in exam workshops
If you plan to attend the exam through a registered education provider, then this step is easy. Most institutions conduct workshops on how to prepare and manage the exam. If you plan to attend the exam on your own, you can go about treating the workshop by reaching out to your city-level chapter. It is also another great way to connect with fellow aspirants. Such engagement will benefit in the long run.
Try online tests
Online test or mock test is available for aspirants online. Make sure to take advantage of these tests. It will also allow you to understand the question model and expected outcomes better.
How to ascertain your readiness?
So, how will you evaluate if you are ready to take the PMP exam?
To obtain a good percentage, it is essential to target a passing score of 85%. While the pass percentage is only 60%, specific questions do not carry any marks. It makes it difficult to skip any topics or questions while taking your exam. Participating in many mock tests will quickly get you this pass percentage.
Use the 35 hours of training time to your advantage.
The first prerequisite for attending the PMP exam is 35 hours of project management training. Your application needs to have this training hour effectively captured during submission. Do not consider this training program a task to complete your application alone. Take this step seriously and try to learn as much as possible by leveraging this module. This 35 hours of learning program can help you build your foundation for your exam. Now you must be wondering how to gain this training hour. As an aspirant, you might be well aware of the PMI website. Filter using the state and city option to understand the registered service provider for the PMP exam. These service providers can help you gain this training hour's module completed as required the by PMI organization.
Get a PMI membership.
Yes, it may be pricey. But it is a long-term investment given that you want to build your career in project management. Getting a membership with PMI will also provide discounts on your exam application, otherwise not available. You also get the advantage of meeting and connecting with fellow project managers in your city. Group discussions and webinars will allow creativity and innovation in effectively managing projects.
Learn to stay calm
Despite all your preparation, you may still feel underprepared during the exam day. DO not carry any anxiety to your exam hall. You need to put on a solid face and attend the exam. It is all about giving your best while attending the exam. Staying calm is an underrated addition to the list of Project management tips.
The best way to attend an exam and gain your pass mark is to consider your real test as a project by itself. Focus on what's essential, divide your time effectively, undertake mock tests, etc. Break down the complete syllabus into minor tasks and allocate time for each job.
Project management and project managers are here to stay. Project management is taking definite shape. It is estimated that there shall be more than 100K project managers globally. Another attraction to the project management industry is the pay scale. On average, every project manager gains an average of 50K to 130K per year.
Making a suitable investment in project management skills will help you in the long run. Making sure that you upskill and upgrade yourself is the key to a successful project management career.
With the pressure of meeting deadlines and handling resources and the works, project management can be quite a daunting task. These project management tips and tools are intended to help make that task easier. These guidelines act as tips for new project managers. New managers would benefit largely by employing these software project management tips.
In order to boost your credentials and credibility as a project manager, it is pertinent to get a Project Management Professional (PMP) certification governed by PMI. Taking the help of an official training partner, like Sprintzeal, is the best way to study for PMP exam. With its expert faculty and resources, Sprintzeal can help you on the path to becoming a great project manager.
Here are some courses you might be interested in –
PMP Certification Training Course
PRINCE2® 6th Edition Foundation Certification Training Course
Here are some articles you might be interested in-
HOW TO GET PMP CERTIFICATION - GUIDE 2022
Issue Log in Project Management - Uses and ImportanceArticle
Supply Chain Response And The Factors Involved In ItArticle
Best Agile tools for Project Managers in 2023Article
PMI-PMP® Exam Changes 2021 Explained in 5 MinutesArticle
Project Initiation Phase - Importance and Roles InvolvedArticle
Delphi Technique and Its Role in Project ManagementArticle
PMBOK Guide and Project Management Certification Updates 2022Article
How to Use Google Calendar as a Project Management ToolArticle
10 Reasons Why You Should Get PRINCE2 Certification in 2022Article
CAPM Cheat Sheet 2023Article
CAPM Certification Study GuideArticle
CAPM Certification Exam Preparation Guide 2022Article
Top Benefits of CAPM CertificationsArticle
Guide to Advancing Project Management Career with PMP CertificationArticle
PMP Vs PRINCE2 - Which Project Management Certification is Better?Article
Project Management Interview Questions and Answers for ManagersArticle
Project Management Software to Use in 2023Article
Best project management certifications in 2023Article
Project Feasibility Study in Seven StepsArticle
CAPM vs PMP – which project management certification is better?Article
Project Scope Management Guide 2023Article
Project Management Complete Guide 2023Article
CAPM Exam – Difficulty, Details and Preparation TipsArticle
What is Project Management?Article
Is it worth getting the CAPM certification?Article
Is PMP better than MBA?Article
What is PMI ACP certification?Article
Is PMP exam difficult?Article
Is PMI ACP worth it?Article
PMP or CAPM – which is better?Article
What is pass percentage for the CAPM exam?Article
PMP or PMI ACP – which certification should you get?Article
PMP Certification Cost DetailsArticle
How to get PMP certification - Guide 2022Article
How to create an effective project planArticle
Top Project Manager Interview Questions and Answers 2022Article
Guide to Change Management for Organizational TransformationArticle
Resource Manager Interview Questions and Answers 2022Article
Top Project Manager Qualifications and Career Path in 2023Article
Network Diagram - Types, Topology and Use in Project ManagementArticle
Project Management Life Cycle and Its PhasesArticle
Guide to Project Management Processes, Methodologies and LifecyclesArticle
Process Capability Analysis ExplainedArticle
Financial Risk and Its TypesArticle
Construction Project Management - Roles, Stages and BenefitsArticle
Risk Management Strategies in Project ManagementArticle
Project Management Principles - 12 EssentialsArticle
Project Management Framework GuideArticle
Strategic Management Guide 2023Article
Project Management Books List - Best of 2023Article
Project Documentation and Its Importanceebook
Project Management Apps Best of 2022Article
Digital Project Manager – Skills, Salary, and ScopeArticle
Project Communication Plan – How to Create and UseArticle
Earned Value Management and Its SignificanceArticle
Planning Poker Estimation TechniqueArticle
Project Management vs Product ManagementArticle
Project Crashing in Project ManagementArticle
Project Controlling and its Importance in Project ManagementArticle
Project Report and its Significance in Project ManagementArticle
Estimate at Completion - Formulae and CalculationsArticle
Project Cost Management Guide 2022Article
Product Lifecycle ManagementArticle
Project Portfolio Management GuideArticle
Program Manager vs Project Manager - Comparison of Roles and CareersArticle
WBS Dictionary - A Beginner's GuideArticle
Stakeholder Analysis and Stakeholder Management GuideArticle
Project Management Phases ExplainedArticle
Project Management Knowledge AreasArticle
Leadership Theories for ManagersArticle
PMP Pass Rate in 2022 - Guide to Clear the PMP ExamArticle
Project Schedule Management Guide for BeginnersArticle
Project Deliverables in Project ManagementArticle
Conflict Resolution in Project ManagementArticle
PERT vs CPM in Project ManagementArticle
Gantt Charts - The Ultimate GuideArticle
Work Breakdown Structure in Project ManagementArticle
Top Gantt Chart Makers in 2022Article
Gantt Chart Tools - Best of 2022Article
How to create a work breakdown structureArticle
Project Manager Resume Guide – Best Tips and ExamplesArticle
Product Management Frameworks - The Ultimate Guide 2022Article
Product Planning - A Beginner's GuideArticle
What is Product Management? - A Beginner's GuideArticle
Guide to Project Stakeholder ManagementArticle
PMP® Certification Salary: Job and Salary Scope in 2023Article
Top Project Engineer SkillsArticle
Guide to Technical Project ManagementArticle
Top 10 project management competenciesArticle
Negotiation in Project Management: The Utimate GuideArticle
Time Management in Project Management - Steps to Implement itArticle
Top Program Manager Skills of Successful Program ManagersArticle
A Brief Guide to Conflict Management ApproachesArticle
What is a Risk Management Plan? A Comprehensive GuideArticle
Workflow Diagram - Steps to Create, Symbols, Types, and UsesArticle
Best Practices to Measure Resource UtilizationArticle
Workload Management: How to Optimize Your Team’s Workload?Article
What is Project Execution? A Comprehensive Guideebook
Project vs Program Management: Key DifferencesArticle
Kanban Methodology in Project Management – A Complete GuideArticle
Hybrid Project Management Guide 2023Article
Project Characteristics: Key Elements in a ProjectArticle
The Ultimate Guide to the Waterfall Methodology in Project ManagementArticle
Project Budget: Definition, Overview & How to Create OneArticle
The Ultimate Project Kickoff Meeting GuideArticle
Project Timeline: How to Build One, Definitions, and ExamplesArticle
Project Scope Statement: How to Write One With ExampleArticle
Statement of Work in Project Management Guide 2023Article
Project Management in Product Development : Essential RoleArticle
10 Best Change Management Tools to UseArticle
Last updated on Aug 26 2022
Last updated on Feb 8 2023
Last updated on Mar 16 2023
Last updated on Oct 4 2018
Last updated on Dec 27 2022
Last updated on Sep 22 2022