Gantt Charts - The Ultimate Guide

Gantt Charts - The Ultimate Guide

Gantt Charts in Project Management

In project management, a Gantt chart can be used to maintain a proper schedule over the usage of resources. A good Gantt chart can provide you with a proper schedule of work breakdown for your project. This can help a project team have a proper schedule to work on the deliverables and deliver them on time.

A Gantt chart displays all the data visually, in the form of a horizontal bar graph chart. This can provide the team members with a schedule breakdown of tasks. Stakeholders and the project team can view the progress of the project. This provides them a clear view of what they are working on and what tasks they can further be assigned.

Gantt Charts

What is a Gantt chart?

A visual representation of project tasks in the form of charts that display the start and end dates of deliverables is called a Gantt chart. They do not only display task scheduling but are also responsible for displaying the resources consumed for each task.

A Gantt chart is basically used to telecast the relationship and dependencies between project activities and the scheduled status. This would help the team maintain consistency in the project. It also helps the team maintain a positive relationship by providing up-to-date project data.

In conclusion, Gantt charts are the project management tools that help you with planning, managing, and scheduling a project.

Why use a Gantt chart?

Scheduling work, when done manually, always delays the work. Making use of some tools can help you save lots of time while providing the same results.

Since they are easy to apply, it is a lot more helpful for every project manager to manage the project. To organize project tasks, one doesn’t have to spend time listing all the team members. Instead, one can schedule and assign tasks using simple tools.

Since these tools are also available online, project updates and status can be viewed in real-time. This helps the stakeholders have an on-time update on the project and its deliverables. Since they also display the start and end dates for each task, you know when to push and when to slow down.

It is easy to understand and, hence, any organization can easily adapt to it. The chart is updated simultaneously as the project tasks are completed successfully. This allows users to track the progress of their work in real time.

pmp certification

When to use a Gantt chart?

In project management, every project manager must be aware of when and where to use a Gantt chart. Any project manager would start working on the chart right at the moment when the project was assigned. A professional, on the other hand, would work on it as a priority.

It is best to make good use of time while scheduling the project tasks and assigning them. When the project is assigned, the first thing a manager would do is to design a schedule and assign the tasks to the team members.

By scheduling at the initial stage of the project, you’ll have a clear idea of how much resources you can spend on the project. By breaking down the work structure, you can distribute tasks fluently.

A Gantt chart can also be used as an alternative to manage your resource utilization. When you are low on resources, using these charts can help you predict when you will be available with other resources.

How can Gantt chart help?

Since it is easy to maintain, organizations use it to perform multiple project management tasks. In project management, there are a few tasks that require you to perform them to manage a project.

 

- In Project Planning, it can plan the deliverables within a milestone. This helps you complete the project before the timeline by maintaining the goals of the project.

 

- In Resource Management, it can organize the distribution of resources across all the project tasks. This will also provide a list of available resources that can be assigned to the various project tasks.

 

- In Schedule Management, it can organize any project-related tasks. Taking the project aim and milestone into account, project tasks are assigned with available resources to each team.

It can help you with managing tasks no matter what the project is. They are also used in civil and construction work.

Gantt Charts

When and how not to use a Gantt chart 

When the project is assigned, the best thing to do would be to break down the project work structure into smaller pieces. From this, you get all the tasks that are to be done in the project, and you can design a scheduled project plan accordingly.

When it comes to designing a Gantt chart, there are certain times when they must not be performed.

For the initial project, never use this chart. It is only recommended to design one at the starting stage of the project. Every time you use a Gantt chart, it should be treated as a tool to represent your workflow but not to find an appropriate approach for your project. Every project manager must be aware of this.

In Resource management, it is best to not make use of a Gantt to manage your resources. It is best for planning and scheduling project tasks because it displays the time required to complete a task as well as the time required to complete the tasks that follow.

It also provides a list of available resources, but it is not suggested to use a Gantt chart to manage resources. Since it fails to break down the resources involved, it is possible that you might create a risk in the project plan.

It can only be used to display the time but not to display other project constraints.

Making a manual Gantt chart can lead to other risks in the project. Every other organization that has adapted to using Gantt charts for project management uses the tools available to design one.

Why use a Gantt chart tool? Since the tools available are already dedicated to such tasks, there are comparatively fewer errors when done manually.

Gantt chart tips

­- Even before getting into the project, first decide on the project aims and goals. This makes you decide more precisely when the task should be done.

- When a project is assigned, it is important to first decide on the project timeline. By dividing time into segments for the project, an estimation can be completed. By deciding the timeline, you can now be clearer about when the project is to be delivered.

- By breaking the entire project into simple tasks, you can now distribute each task among the resources you have. By doing so, you can manage your resources better. It provides a hierarchy of tasks. Manage tasks more effectively.

- Defining a path in your planning makes sure that your project tasks are following a systematic flow of work. Using lines to connect tasks to represent their dependencies makes for an easy flow. To indicate the dependency, use arrows.

- Add a milestone. Milestones are major project events that must be processed to perform a project task. These specific project events can make a difference within the project and help you see the progress.

Conclusion

After reading this article, you now have a clearer understanding of the advantages and importance of Gantt charts in project management.

pmp certification

A Gantt chart can be one of the most helpful tools in project management. Every organization has now adapted to the Gantt chart for managing their project tasks. Hence, every project manager must be aware of and master the Gantt chart.

By making use of online tools available, project planning and project scheduling only get more convenient to design. Online tools make it very convenient for users to track and update the progress.

Modern Gantt chart software provides an advanced roadmap to project tasks, ensuring that organizations meet project objectives and goals. 

Subscribe to our Newsletters

Sushmith

Sushmith

Our technical content writer, Sushmith, is an experienced writer, creating articles and content for websites, specializing in the areas of training programs and educational content. His writings are mainly concerned with the most major developments in specialized certification and training, e-learning, and other significant areas in the field of education.

Trending Now


What is pass percentage for the CAPM exam?

Article

Is it worth getting the CAPM certification?

Article

Is PMP better than MBA?

Article

Issue Log in Project Management - Uses and Importance

Article

Supply Chain Response And The Factors Involved In It

Article

Best Agile tools for Project Managers in 2024

Article

PMI-PMP® Exam Changes Explained in 5 Minutes

ebook

Project Initiation Phase - Importance and Roles Involved

Article

Delphi Technique and Its Role in Project Management

Article

PMBOK Guide and Project Management Certification Updates 2024

Article

How to Use Google Calendar as a Project Management Tool

Article

10 Reasons Why You Should Get PRINCE2 Certification

Article

CAPM Cheat Sheet 2024

Article

CAPM Certification Study Guide

Article

CAPM Certification Exam Preparation Guide 2024

Article

Top Benefits of CAPM Certifications

Article

Guide to Advancing Project Management Career with PMP Certification

Article

PMP Vs PRINCE2 - Which Project Management Certification is Better?

ebook

Project Management Interview Questions and Answers for Managers

Article

Project Management Software to Use in 2024

ebook

Best project management certifications in 2024

Article

Project Feasibility Study in Seven Steps

Article

CAPM vs PMP – Which Project Management Certification Is Better?

Article

Project Scope Management Guide 2024

Article

Project Management Complete Guide 2024

Article

CAPM Exam – Difficulty, Details and Preparation Tips

Article

What is Project Management?

Article

What is PMI ACP certification?

Article

Is PMP exam difficult?

Article

Is PMI ACP worth it?

Article

PMP or CAPM – which is better?

Article

PMP or PMI ACP – which certification should you get?

Article

PMP Certification Cost Details

Article

How to get PMP certification - Guide 2024

Article

How to create an effective project plan

Article

Top Project Manager Interview Questions and Answers 2024

Article

Guide to Change Management for Organizational Transformation

Article

Resource Manager Interview Questions and Answers 2024

Article

Project Schedule Management Guide for Beginners

ebook

Top Project Manager Qualifications and Career Path in 2024

Article

Network Diagram - Types, Topology and Use in Project Management

Article

Project Management Life Cycle and Its Phases

Article

Guide to Project Management Processes, Methodologies and Lifecycles

Article

Process Capability Analysis Explained

Article

Financial Risk and Its Types

Article

Construction Project Management - Roles, Stages and Benefits

Article

Risk Management Strategies in Project Management

Article

Project Management Principles - 12 Essentials

Article

Project Management Framework Guide

Article

Strategic Management Guide 2024

Article

Project Management Books List - Best of 2024

Article

Project Documentation and Its Importance

ebook

Project Management Tips - Best of 2024

Article

Project Management Apps Best of 2024

Article

Digital Project Manager – Skills, Salary, and Scope

Article

Project Communication Plan – How to Create and Use

Article

Earned Value Management and Its Significance

Article

Planning Poker Estimation Technique

Article

Project Management vs Product Management

Article

Project Crashing in Project Management

Article

Project Controlling and its Importance in Project Management

Article

How to create a work breakdown structure

ebook

Project Report and its Significance in Project Management

Article

Project Budget: Definition, Overview & How to Create One

ebook

Estimate at Completion - Formulae and Calculations

Article

Project Cost Management Guide 2024

Article

Product Lifecycle Management

Article

Project Portfolio Management Guide

Article

Program Manager vs Project Manager - Comparison of Roles and Careers

Article

WBS Dictionary - A Beginner's Guide

Article

Stakeholder Analysis and Stakeholder Management Guide

Article

Project Management Phases Explained

Article

Project Management Knowledge Areas

ebook

Leadership Theories for Managers

ebook

PMP Pass Rate in 2024 - Guide to Clear the PMP Exam

ebook

Conflict Resolution in Project Management

ebook

Project Deliverables in Project Management

ebook

PERT vs CPM in Project Management

ebook

Work Breakdown Structure in Project Management

ebook

Top Gantt Chart Makers in 2024

ebook

Gantt Chart Tools - Best of 2024

ebook

Negotiation in Project Management: The Utimate Guide

ebook

Project Manager Resume Guide – Best Tips and Examples

ebook

Product Management Frameworks - The Ultimate Guide 2024

ebook

Product Planning - A Beginner's Guide

ebook

What is Product Management? - A Beginner's Guide

ebook

Guide to Project Stakeholder Management

ebook

PMP® Certification Salary: Job and Salary Scope in 2024

ebook

Top Project Engineer Skills

ebook

Guide to Technical Project Management

ebook

Top 10 project management competencies

ebook

Time Management in Project Management - Steps to Implement it

ebook

Top Program Manager Skills of Successful Program Managers

ebook

A Brief Guide to Conflict Management Approaches

ebook

What is a Risk Management Plan? A Comprehensive Guide

ebook

Workflow Diagram - Steps to Create, Symbols, Types, and Uses

ebook

Best Practices to Measure Resource Utilization

ebook

Workload Management: How to Optimize Your Team’s Workload?

ebook

What is Project Execution? A Comprehensive Guide

ebook

Project vs Program Management: Key Differences

ebook

Kanban Methodology in Project Management – A Complete Guide

ebook

Hybrid Project Management Guide 2024

ebook

Project Characteristics: Key Elements in a Project

ebook

The Ultimate Guide to the Waterfall Methodology in Project Management

ebook

The Ultimate Project Kickoff Meeting Guide

ebook

Project Timeline: How to Build One, Definitions, and Examples

ebook

Project Scope Statement: How to Write One With Example

ebook

Statement of Work in Project Management Guide 2024

ebook

Project Management in Product Development : Essential Role

ebook

10 Best Change Management Tools to Use

ebook

Mastering Resource Scheduling to Unlock Project Success

ebook

Project Risk Analysis: Tools, Templates & Best Practices

ebook

How to Write a Project Summary in 4 Steps

ebook

Top Leadership Skills: Mastering the Art of Effective Leadership

ebook

How to Write a Project Descriptions: A Step-by-Step Guide

ebook

What is Project Monitoring? A Comprehensive Guide

ebook

What Are Project Fundamentals? A Quick Guide

ebook

Kanban Board: A Detailed Guide to Understanding and Usage

ebook

10 Effective Management Styles for Leaders (With Real-Life Examples)

ebook

Product Manager Career Path: What to Expect

Article

Career Path for Program Manager - Strategic Navigation for Professional Growth

ebook

Exploring Career Path for Product Owner

Article

An Ultimate Guide to Project Coordinator Career Paths

Article

Trending Posts

Is PMP better than MBA?

Is PMP better than MBA?

Last updated on May 31 2022

Process Capability Analysis Explained

Process Capability Analysis Explained

Last updated on Sep 22 2022

PMI-PMP® Exam Changes Explained in 5 Minutes

PMI-PMP® Exam Changes Explained in 5 Minutes

Last updated on Jan 23 2024

Project Cost Management Guide 2024

Project Cost Management Guide 2024

Last updated on Aug 8 2022

Is PMI ACP worth it?

Is PMI ACP worth it?

Last updated on Aug 4 2022

PMP® Certification Salary: Job and Salary Scope in 2024

PMP® Certification Salary: Job and Salary Scope in 2024

Last updated on Dec 27 2022